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Auto Vendor Bill Processor

Automate vendor bill creation in NetSuite by processing CSV files sent through email, eliminating manual data entry and reducing errors.

  • SKU :PDNSVBP01
  • Last Update :July 2025
  • Published :07 Jul 2025
  • Support for :NetSuite
  • Implementation time :3 Business Days

Auto Vendor Bill Processor

Overview

Streamlined Vendor Bill Creation with Email-Based Automation

The Vendor Bill Automation via Email feature simplifies the process of creating vendor bills in NetSuite by allowing users to email CSV files directly for processing. The system automatically retrieves attachments, validates the data, and generates vendor bills with minimal user intervention. Errors are clearly tracked, and completed files are archived, ensuring a smooth and reliable workflow.

Features

Efficient, Automated Vendor Bill Processing

Reduce manual effort and improve data accuracy by automating the vendor bill creation process based on CSV files received via email.
Email-Based File Retrieval

Users simply email the CSV file to a designated address, and the system retrieves the attachment automatically.

Automated Data Processing

The system extracts the relevant data from the file and generates vendor bills in NetSuite on a scheduled basis.

Error Handling & Notifications

If errors are found, an error file is generated, stored in a designated folder, and emailed to the user for quick correction.

File Organization & Backup

Processed files are safely moved to a backup folder, ensuring organized storage and easy access for future reference.

Conditions Apply

Setup & Configuration Requirements

  • The CSV file format and structure must follow the provided template.
  • File size must be under 10 MB
  • Only inventory items are considered for bill creation.
  • Items in the file must exist and be active in NetSuite.
  • Unit of Measure and date formats must match NetSuite setup.
  • Tax amounts, gross amounts, and other values must be provided as required in the file.
  • Vendor and account details are sourced directly from NetSuite records.
  • Only files sent to the designated email address will be processed.
  • The system does not validate the sender of the email.
  • Payment methods and related transactions are excluded.
Benefits

Why Choose Vendor Bill Automation via Email?

Minimizes manual work, improves accuracy, and offers a simple, scalable approach to vendor bill processing.
Efficiency
  • Eliminates manual bill creation
  • Handles large volumes with minimal effort
Accuracy
  • Validates item, vendor, and data details
  • Reduces the risk of human error in bill processing
User Convenience
  • Easy, familiar email-based workflow.
  • Error notifications and organized file management.
Scalability
  • Supports growing transaction volumes.
  • Keeps files organized with automatic backups.
FAQ

Frequently Asked Questions

How do I send files for vendor bill creation?

Simply email the required CSV file to the designated email address, and the system will handle the rest.

What happens if the file has errors?

An error file is created and emailed to the user, allowing for quick corrections and re-upload.

Can I send files from any email address?

Yes, the system processes all attachments sent to the designated email address, regardless of the sender.

Are there restrictions on the types of items processed?

Yes, only active inventory items are considered for vendor bill creation.

What happens to the files after they are processed?

All processed files are automatically moved to a secure backup folder in NetSuite for organized storage and easy future reference.