HomeProductsVendorbill Attachment Downloader
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Bulk Attachment Downloader for Vendor Bills

Bulk download attachments from Vendor Bills by uploading a CSV file. It automates processing, collects all related files, and returns a ZIP file linked to a custom record.

  • SKU :PDNSVAD01
  • Last Update :August 2025
  • Published :26 Aug 2025
  • Support for :NetSuite
  • Implementation time :2 Business Days

Bulk Attachment Downloader for Vendor Bills

Overview

Bulk Attachment Downloader for Vendor Bills

Provides a streamlined approach to download attachments from multiple Vendor Bills in bulk. Users upload a CSV file containing Vendor Bill numbers, and the system processes each record in the background. It retrieves files from the Files subtab of the Communication tab and generates a ZIP archive. Processing status, errors, and download links are managed via a custom record.

Features

Key Features

A user-friendly interface for CSV uploads and automatic backend processing with robust error handling system provides a securely stored final ZIP file linked to the custom record for easy download.
Automated ZIP Generation

All attachments from each listed Vendor Bill are collected and compressed into a single ZIP file. The ZIP file is saved back into NetSuite and linked to the initiating custom record.

Error Handling and Reprocessing

If any Vendor Bill is missing or lacks attachments, an error is logged, and the request is marked “Failed”. Users can correct the issue and re-upload the CSV within the same custom record.

Role-Based Access Control

Only users with proper NetSuite permissions can upload files and access the processed ZIP files. This ensures security and data integrity throughout the operation.

Seamless UI Interface

The intuitive UI allows users to upload only CSV files, ensuring standardized input. Submissions trigger backend processing without requiring manual intervention.

Conditions Apply

Conditions & Limitations

  • Only CSV files with valid Vendor Bill document numbers are accepted.
  • Attachments are retrieved only from the Files subtab of the Communication tab.
  • Vendor Bills without attachments are skipped.
  • Users must manually re-upload corrected CSV files for failed batches.
  • ZIP file generation is subject to NetSuite’s file size and script execution limits.
  • No email or external download links are provided—ZIPs must be downloaded from the custom record.
Benefits

Key Benefits

Significantly reduces manual work by automating attachment retrieval and ZIP file creation. It ensures process transparency and supports easy error resolution.
Process Efficiency
  • Eliminates manual downloading of individual attachments.
  • Automates file retrieval and packaging into ZIP.
  • Saves time for finance and AP teams.
User-Friendly Interface
  • Simple CSV upload form.
  • Intuitive custom record for status tracking.
  • Easy access to processed ZIP files.
Robust Error Management
  • Captures and logs detailed error messages.
  • Supports reprocessing without full re-submission.
  • Helps users identify and fix issues quickly.
Compliance & Security
  • Only users with correct permissions can run the process.
  • Files are stored securely within NetSuite.
  • Reduces data handling risks by centralizing downloads.
FAQ

Frequently Asked Questions

What happens if a Vendor Bill has no attachments?

Vendor Bills without attachments are skipped and not included in the ZIP. The system continues processing the remaining bills.

Can the ZIP file be emailed?

No, the ZIP file is only accessible via the custom record in NetSuite. There is no email or external download link for security and control.

What if the CSV contains incorrect Vendor Bill numbers?

The system marks the request as “Failed”. The user must correct and re-upload the CSV to retry processing.

Where are the attachments pulled from?

Only the Files subtab under the Communication tab is considered. Attachments in the Messages subtab are excluded.

Can failed requests be retried automatically?

Yes, failed records are eligible for automatic retry after correcting the CSV file. Users just need to upload the revised file in the same custom record.