20 Jan, 2023

Top 10 NetSuite Security Measures to Protect Your Business Data 

Oracle NetSuite, the world’s rapidly growing cloud-based ERP and CRM platform, has proved to be efficient in safeguarding the data and security of a business organization. The solution’s infinite potential signifies its unlimited data. It encloses customer contact details, sales details, the quantity of inventory and even in-house processes including company finances and HR documents. To protect their businesses and the confidential information included in it from cyber-attacks as well as data evasion and illegal access, the software comes with several features such as:  

• Encryption 

NetSuite converts your data, turning it unreadable for anyone or any equipment devoid of the decryption key. This assists you in sending confidential details without worrying about someone deciphering and reading them. Therefore, even if someone hacks a device to obtain restricted data, as it passes through two computers, encryption will make the data unreadable. Only the predetermined device can comprehend it.

Role-Based Access

Through role-based access, only those who are required to utilize or view confidential data or applications are provided with the perks to do so. The software also expands this characteristic to isolated and combined workers who access your system from external environments.  

For example, if a certain part of your network has vital specifications that are permissible only for the admin to access, the security features prevent everyone else from accessing that area.

Multi-Factor Authentication 

Also known as MFA, Multi-Factor Authentication mandates that anyone seeking access to a system has to authenticate their account more than once.  

Using MFA, users are asked to answer certain questions they already know (such as a password or answer to a security question), provide something that they have (a physical device) and biometric data (such as a fingerprint scan) before acquiring access to a system.

Application-Only Access 

This allows admins to restrict access to an application to a particular subgroup of people. By employing this data security tool, you can avoid invaders and anyone else outside a particular set of people from using an app.  

For instance, you can restrict the utilization of your CRM system to your sales department. You may also establish access to your inventory. Thus, only a facilities administrator is able to obtain it.  

IP-Based Restrictions

Devices are provided with an identity when using the internet and it is termed an IP address. Using a cloud ERP solution, one is able to limit the entry to the regions of your network to a chosen set of IP addresses. For instance, you can utilize this capability to develop access for a particular set of remote workers.  

Redundant Infrastructure

In addition to its anti-hacking and data breach preventions, NetSuite also offers enterprise-grade, significant infrastructure. You can utilize it if there is a natural calamity, cyber threat, or other circumstance that takes major systems offline. This equipment provides you with a backup system that can be activated automatically. 

Automatic Data Backup

This facility mitigates downtime if there is any untoward incident. You can prepare your system to automatically develop backups of all-important data at predetermined intervals. Further, should an incident happen, including a ransomware attack in which a hacker keeps data or systems security, you can easily have recourse to the most recent backup.

• Idle Disconnect 

In order to prevent impermissible access from a user login or device, NetSuite automatically gets locked after a predetermined time of inactivity. This implies that if someone uses the software on their system and then leaves it running for a while, it won't remain open and give a chance for an unauthorized user to access it.

• 256-Bit Encryption 

From logging in to accessing data, every action is protected by 256-bit encryption. This same standard is used by online banks. This indicates that all information transmitted through this software has the protection enjoyed by an online bank transaction.

Operational Security

SOC 1, SOC 2, PCI-DSS, and the EU-US Privacy Shield Framework are just a few of the audit and security standards implemented to protect platform users, customers, and partners from any security breaches.

How Users can Contribute to NetSuite Security 

Even if this software solution has inbuilt security capabilities as described above, users should also be aware of certain factors. Proper training on cybersecurity should be taken before using the platform. Mentioned below are a few measures to be considered.  

Training for Users   

Training should be given to users on various threats in cybersecurity, including phishing and other kinds of cybercrime. It also ensures the users know the fundamentals of the software and navigate it effortlessly.    

Integrate Only Certified Third-Party Apps   

Ensure you download only certified third-party apps from SuiteApp or approach a reliable developer (better from an official NetSuite Solution Provider) to personalize one.

Make use of Role-Based Access Control 

Employ Role-Based Access Control (RBAC), which limits user access. This ensures that each user accesses only what he or she requires.  

It is essential to safeguard your Data and System with NetSuite. At Jobin & Jismi, we value the security of our customers’ data. To know about foolproof ways to safeguard your information, connect with our team of experts.