Top 10 NetSuite Data Security Measures

The world’s rapidly growing cloud-based ERP and CRM platform, Oracle NetSuite is efficient in safeguarding the data and security of a business organization. NetSuite’s infinite potential signifies its unlimited data. It encloses customer contact details, sales details, the quantity of inventory and even in-house processes including company finances and HR documents. In order to protect their businesses and the confidential data included in it from cyber invasions as well as data evasion and illegal access, NetSuite provides several features, and they are:  

• Encryption 

NetSuite converts your data, turning it unreadable for anyone or any equipment devoid of the decryption key. This assists you to send confidential details without worrying about someone deciphering and reading them. Therefore, even if someone hacks a device to obtain restricted data as it passes through two computers, encryption would make the data unreadable. Only the predetermined device can comprehend it. 

• Role-Based Access

Through role-based access, only those who are required to utilize or view confidential data or applications are provided with the perks to do so. NetSuite also expands this characteristic to isolated and combined workers who enter your system from external environments. 

For example, assume a certain part of your network has vital specifications that are permissible only for the admin to access. NetSuite security lets you prevent everyone else from accessing that area, avoiding hacks or composition errors. 

• Multi-Factor Authentication 

NetSuite appreciates multi-factor authentication (MFA), which needs anyone seeking access to a system to authenticate their account more than once—signifying, hackers that possess only a username and password will not be permitted into the system. 

Using MFA, users are asked to answer certain questions they already know (such as a password or answer to a security question), provide something that they have (a physical device) and biometric data (such as a fingerprint scan) before acquiring access to a system. 

• Application-Only Access 

Application-only access provides admins with the capability to restrict access to an application to a particular subgroup of people. By employing the NetSuite data security tool, you can avoid invaders and anyone else outside a particular set of people from using an app. 

For instance, you can restrict the utilization of your CRM system particular to your sales department. You may also establish access to your inventory so only a facilities administrator is able to obtain it. 

• IP-Based Restrictions

Devices are provided with an identity when using the internet and it is termed as IP address. Using NetSuite, one is able to limit the entry to the regions of your network to only a chosen set of IP addresses. For instance, one can utilize this capability to develop access for a particular set of remote workers. Devices except those particular ones will not be able to access that sensitive area.  

• Redundant Infrastructure

In addition to its anti-hacking and data breach preventions, NetSuite also offers enterprise-grade, significant infrastructure, you can utilize if there is a natural calamity, cyber threat, or other circumstance that takes major systems offline. This equipment provides you with a backup system that can be activated automatically when the requirement arises.  

• Automatic Data Backup

Another peculiarity of NetSuite data security is automated data backup. It highly mitigates downtime if there is any incident. You can prepare your system to automatically develop backups of all-important data at predetermined intervals. Further, should an incident happen, including a ransomware attack in which a hacker keeps data or systems security, you can easily have recourse to the most recent backup sustaining continuity.

• Idle Disconnect 

In order to prevent impermissible access from a user login or device, NetSuite automatically locks after a predetermined time of inactivity. This implies that if a worker uses NetSuite on their system and then leaves it running for a while, it won't remain open and give a chance for an unauthorized user to access NetSuite on their system. 

• 256-Bit Encryption 

Every action in NetSuite, from logging in to accessing data, is protected by 256-bit encryption, the same standard of encryption is used by online banks. This indicates that all information transmitted through NetSuite is just as protected as an online bank transaction. 

• Operational Security

SOC 1, SOC 2, PCI-DSS, and the EU-US Privacy Shield Framework are just a few of the audit and security standards that NetSuite has implemented to protect platform users, customers, and partners from any security breaches. 

How Users can Contribute to NetSuite Security 

Even if NetSuite provides inbuilt security capabilities described above, the users should also be aware of certain factors. Proper training on cybersecurity should be taken before using the platform. Mentioned below are a few measures to be considered while handling the software. 

• Training for Users   

Training should be given to the users on various threats in cybersecurity, including phishing and other kinds of cybercrime. It also ensures the users know the fundamentals of NetSuite and navigate the software effortlessly.   

• Integrate Only Certified Third-Party Apps   

Ensure you download only certified third-party apps from SuiteApp or approach a reliable developer (better from an official NetSuite Solution Provider) to personalize one.    

• Make use of Role-Based Access Control 

Employ NetSuite Role Based Access Control (RBAC), which limits user access; hence, the users can access only what they require. 

Safeguard your Data and System with NetSuite. At Jobin & Jismi, we value the security of our customers’ data. Know the efficiency of NetSuite in safeguarding data. Connect with our experts at Jobin & Jismi to know more about NetSuite.